Event planning support comes in levels. Some hosts want a professional involved from the first idea. Others have planned every detail and only need someone to run the day. Choosing the right level saves money and gives you the help you actually need.
Clase offers three levels of support. Here is how they compare.
Day-of event coordination
Day-of coordination is for hosts who have already planned the event. You booked the venue and vendors and built the plan. The coordinator takes over execution so you can enjoy the day instead of managing it.
- Vendor confirmations and arrival coordination
- Timeline management throughout the event
- Setup oversight and guest-flow management
- On-site problem solving and breakdown coordination
Partial event planning
Partial planning fits hosts who have started but need a professional to finish key pieces. Maybe the venue is booked but you still need staff, a food and beverage plan or entertainment. You choose where the planner steps in.
- Vendor recommendations and sourcing
- Staffing and food and beverage planning
- Timeline development and logistics
- Final preparation and day-of management
Full-service event planning
Full-service planning starts at the concept stage. You share the vision and the planner manages every piece through cleanup. This level works best for weddings, galas and large corporate events with many vendors.
- Concept and vision development
- Budget planning and oversight
- Vendor sourcing, communication and management
- Rentals, décor and entertainment coordination
- Guest experience planning through breakdown
Side-by-side comparison
| Question | Day-of | Partial | Full-service |
|---|---|---|---|
| When does the planner start? | Weeks before the event | Partway through planning | At the concept stage |
| Who books vendors? | You | Shared | The planner |
| Who manages the budget? | You | You, with guidance | The planner |
| Who runs the day? | The planner | The planner | The planner |
How to choose
Ask yourself three questions. How much time do you have before the event? How comfortable are you managing vendors? How many moving parts does the event have?
If your plan is set and you simply want to be a guest, choose day-of coordination. If you have gaps you cannot fill alone, partial planning closes them. If you are short on time or the event is complex, full-service planning removes the workload.
The right level of planning is the one that lets you be present at your own event.
Questions to ask before you book
Whichever level you choose, a short conversation up front prevents surprises later. Bring these questions to your first call with a planner.
- When will you first visit the venue or review the floor plan?
- Who is my main contact before the event and on the day?
- Which vendors do you work with often, and which will you need to vet?
- Can you provide the staff, or do I book them separately?
- What happens if a vendor is late or cancels?
Clear answers tell you how the planner works and whether that level of support truly fits your event.
Every level can include professional event staff from the same team. Learn more about Clase event planning or request a quote to talk through your event.
